A commercial lease is an important part of your business. Negotiating a favorable lease places your business in the position to succeed. Remember that a real estate lease agreement is prepared by the landlord lawyers and leans toward them in terms. Your responsibility as a potential tenant is to read it completely and keep your Tenant Representation (like CREC Brokers) in your review circle, understand what it says, and then ask for modifications that will favor your business. It’s a business of numbers and credit so use your leverage to better the Deal.
Please have your lawyer review any legal agreement before signing and executing it.
1. Evaluate the Length of the Lease
Once you’ve locked down a Location, write-up a Letter of Intent (LOI). One of the first issues you need to work out is the length of the lease and the square foot rate. A term of three years is usually best for small businesses, with an option to renew included. This doesn’t tie you in for too long but gives you the option to stay if it is a good fit. If you feel that you could easily find a comparable location, a shorter lease is better for you in case rents in your area go down or it turns out to be an unfavorable location. However if your business is going to be very location-dependent (such as a restaurant), you will want security, so a longer term makes sense and could reflect in a better SF rental rate.
2. Research Comparable Rents
The amount of rent you will pay is an important consideration in a lease agreement. Do your homework and know what the going costs are in your area so you can negotiate a fair price. Part of negotiating renewal options includes specifying rent increases so your company has a future projection of expenses. Your landlord will likely want to increase the rent for each additional year. Try to work out a cap on these increases so it remains affordable for you to stay in that location. You can also negotiate the amount of your security deposit and the conditions for its return.
3. Look for Hidden Costs
Your lease may be a “gross lease,” in which all costs are included, or a “net lease” in which there are costs in addition to your rent. Many commercial leases make the tenant responsible for costs such as maintenance, taxes, insurance or upkeep of common areas (TICAM). Get the details on these costs up front and negotiate this section to be as favorable as possible however many landlords have a set SF price for TICAM. Find out if your business will be responsible for specific systems maintenance and learn the current conditions of those systems so you can estimate costs. Negotiate dollar amount caps to these costs or negotiate for a slightly higher rent in exchange for the landlord taking on all costs. Determine whether there are separate utility meters or if utilities are apportioned among tenants by square footage.
4. Ask for Favorable Clauses
Ask for modifications to the lease that will benefit you. For example, a clause allowing you to sublease the property can be important should your business suddenly relocate or close. You may want to ask for a clause that restricts the landlord from renting out any other unit on the premises to a business similar to yours. A co-tenancy clause will allow you to break the lease if a large anchor tenant (which drives business to you) leaves. It is also possible to negotiate for the landlord to be responsible for making improvements to the property before you move in (Tenant Incentive). Make sure you are permitted to put up signage for your business.
5. Check the Termination Clause Closely
Read the terms of your commercial property lease as it pertains to default and termination of the lease. You’ll want a clause that allows you time to cure a default before eviction, particularly one that allows you to pay one month’s rent instead of the entire amount owed on the lease. You will want to negotiate any penalties for early termination of the lease should you decide you need to leave before the lease term is up.
The most important thing you can do is read your commercial lease carefully and understand it completely. This allows you to realize what benefits you have so you can ask for changes and it also prepares you for your responsibilities as a tenant.